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Short Term Group Trips: Field Trips & Other Student Groups Abroad

Short term group trips abroad can either be credit-bearing (offered in conjunction with a Texas A&M course) or non-credit bearing (such as volunteer or service learning program). These opportunities can be under the direction of a Texas A&M faculty member, staff member, or a student organization. As the name suggests, these are short trips abroad that usually last one to two weeks. They can be academic or non-academic in nature, but they are typically designed for a group to travel together, complete a specific project or academic outcome, or pursue an activity related to the group's mission or purpose.

Faculty/staff/student leaders interested in coordinating a field trip or other student group abroad should register the experience with the Study Abroad Programs Office in accordance with Standard Administrative Procedure 21.01.03.M0.02.

The Study Abroad Programs Office primarily provides risk management and emergency support for field trips and other student groups abroad. There is a $45 fee per student participant to cover the costs of administrative support and is inclusive of the overseas medical insurance and emergency evacuation coverage for participants/leaders. 

Academic field trip approvals: The Provost's Office Field Trip Approval form is required from academic departments/Colleges and this form is embedded in the below linked field trip registration.
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Timeline of submission for the field trip approval form for international trips to the Study Abroad Program Office:
  • Summer field trips: Submit before February 15
  • Fall field trips: Submit before February 15 
  • Spring field trips: Submit before September 15
*Please note that fee approval forms are due to the Provost's Office on the above dates, not just the Study Abroad Programs Office. Please plan accordingly*

All groups abroad, be it credit- or non-credit bearing, must be registered through the Study Abroad Programs Office. Deadlines are listed on the registration links below.

To register an Athletics trip (trips associated with an athletic team or group), begin the registration via the Athletics Trip Registration page.

To register a field trip (programs associated with an academic department/College, learning community, or course),
begin the registration via the Field Trip Program Registration page.

To register a student group abroad (programs associated with Division of Student Affairs, Student Activities, Student Athletics), begin the registration via the Student Group Abroad Registration page. NOTE: As part of the student group registration, all student organizations must register through Maroon Link.

A course offered as part of a Faculty Led Program should be taught almost entirely overseas, with at least 50% of the contact hours occurring while abroad. Faculty Led Program courses must obtain a special approval by the Texas Higher Education Coordinating Board (THECB) before they can be offered/taught overseas versus on campus (or the University will not receive formula funding from the state based on student enrollment in these courses). A short term group trip can be part of a credit-bearing course, or a non-credit bearing program of its own. If a short term group trip is a required part of a credit-bearing course, more than half of the course (50%) must be taught on campus.