For faculty working with the Study Abroad Programs Office to build the program from recruitment to delivery, your study abroad liaison and office will work with you to build a timeline, a budget, and navigate the various financial set ups required for the program and students. If your department chose the limited service model, please contact your department and the business office in charge of all financial aspects of the program.
- Contracts and Agreements with foreign vendors
- Prepayments and invoices
- Payments on site and the role of the custodian (faculty leader)
- Program cost and students’ financial responsibility
The Study Abroad Programs Office has compiled a few documents that should help you with budgeting and managing your working funds while abroad. As always, your study abroad liaison will be available to walk you through these procedures and answer questions specific to your program.
Whenever possible, program expenses should be paid before program departure.
The Working Fund is an entrusted advance entrusted to a Texas A&M employee (custodian) to be used for incidental expenses that were not pre-paid.
- Working Fund PowerPoint
- Faculty Meal Form
- Working Fund Spreadsheet
The primary contact for working fund questions, concerns, rules, procedures, and reconciliations is:
Travel & International Support
Academic Affairs Business Services
Hotard Hall | 4255 TAMU
College Station, TX 77843-4251 | USA
Tel. +1 979.458.3621 | Fax. +1 979.862.2696